MS Teams
July 2023 - EU-US Data Privacy Framework |
The European Commission has made a decision regarding an adequate level of protection for the USA. According to this decision, the USA ensures an adequate level of protection comparable to that of the EU for personal data transferred from the EU to American companies under the EU-US Data Privacy Framework.
The EU-US Data Privacy Framework introduces new binding security measures to address the issues raised by the EU Court of Justice. This includes limiting access to EU data by American intelligence agencies to what is necessary and proportionate, as well as establishing a data protection court that EU citizens can approach. American companies will be able to join the EU-US Data Privacy Framework by committing to comply with a detailed set of privacy obligations.
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Uppsala University will await the introduction of cloud services from American companies until each respective company has declared their compliance with the EU-US Data Privacy Framework. |
Uppsala University does not provide this service due to legal reasons.
Teams is included as one of the programs in Microsoft365 (Office365).
Microsoft365 does not comply with the GDPR and violates the EU Charter of Human Rights and Fundamental Freedoms.
Uppsala University's management, through its organization, decides which IT services are to be used at the university. University IT Services follows decisions and facilitates the business' consumption of IT services where possible.
If your work is completely dependent on Teams, for collaborations with others, you can justify your need and then get an exemption from the rule and obtain a license for Teams.
You can read more about GDPR/DSF to get informed.
If you have an email address that belongs to one of the domains that are locked to private Microsoft accounts (see problems with Microsoft accounts below), you must switch to the common email domain @uu.se in order to get a Microsoft account and Teams .
If you are licensed for Teams, you are not allowed not share and store documents and data in the Teams service.
UIT does only provide support for how to login to Teams. Microsoft provide support for Teams at their support web.
The Teams channels that still exist within UU's domains or within the domains over which UU has control have a rule that chat posts are deleted after 30 days. This is to minimize personal data within the service according to GDPR.
Join Teams meetings
You can usually attend Teams meetings as a guest with your web browser. This does not require a Teams program, account or license.
Here are information about how to join as guest.
Problems with Microsoft accounts
At the university, 54 e-mail domains have been locked to private Microsoft accounts. These private Microsoft accounts have been registered with the person's job email address. The following problem is that the university cannot bring these 54 e-mail domains into the university's Microsoft environment.
In addition, these private accounts have often ended up in a situation where the user himself or herself cannot change settings in the account, such as changing e-mail address, and are referred to his or hers IT organization, while the university does not have access to these accounts as they are private and does not belong to the university.
This error is hard to get around. We have had a model for being able to activate a university account with Microsoft, but with another e-mail-like account. That is not an acceptable way to handle this. The only way now is to change the mail address to @uu.se.
Mixing private with work has in this case put some spokes in our wheels.
If your mail address are within any of the problematic domains your have today only 1 option:
- You can change your primary mail to the domain @uu.se
All mail you send will have the new address as sender and your old address will receive mail in the same way as before.
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If you have any questions, please contact IT Support.