New IT system to support the rehabilitation process
Today, Uppsala University is launching a new rehabilitation system called Adato, a system that gathers all information in a rehabilitation case in a clear and legally compliant manner.
“It feels very satisfying,” says Project Manager Gunilla Hugo of University Administration.
“We finally have a common system that collects all documentation in the rehabilitation process, where every step in rehabilitation becomes clear, from meeting legal requirements in a rehabilitation plan at an early stage, to being able to systematically assess, test and evaluate different possibilities for adaptation. This will lead to more effective rehabilitation.”
Adato is linked to the University's payroll system Primula, which means that Adato always contains up-to-date information on employee sickness absence.
Different solutions common
The need for a secure documentation system for rehabilitation cases has been voiced by both HR specialists and Local HR Support as well as managers and heads of department. What has mainly been lacking is clear guidelines on what documentation should be produced in a rehabilitation case and how this should be stored securely, which has led to the data being stored in slightly different ways. It is likely that many of these solutions have not met the requirement for confidentiality.
“Deficiencies in documentation can have several risks, not only for the individuals concerned, but also the employer. One risk is that there may be times when there is not enough information about a case for us to be able to work with it effectively,” says Gunilla Hugo.
“Another risk with the current way of working is person dependency: If a manager or Local HR Support worker leaves, there has been an imminent risk that information has been lost and that we have to start over in the case to some extent.”
There has therefore been a great need for a system where all information in a rehabilitation case is automatically collected and stored and can be followed over time - even back in time.
Access to managers
The project to create a new rehabilitation system started in the spring of 2021. After a few pilots in departments and divisions within the University were given the opportunity to test the system in the autumn, it can be launched for the entire University on 1 December.
Heads of departments/equivalent will have direct access to the system. The heads of department/equivalent can then also apply for the Local HR support workers, administrative managers and research group leaders with responsibility for rehabilitation.
“But access to the system is very strict and controlled, as it contains sensitive data,” comments Gunilla Hugo.
The system is operated by Uppsala University.
Benefits of the new rehabilitation system:
- The system contributes to a quality-assured rehabilitation process with clear system support for different steps in the rehabilitation work,
- Simple and secure record keeping,
- Continuity in rehabilitation cases and a consolidated history of documentation,
- Structured and shared approach,
- Better ability to follow up sick leave and rehabilitation work at both a local and an overarching level. This is important both in local rehabilitation work and work environment management and in overall strategic development work.