Wiki for group/unit-area within Medarbetarportalen

Collaboration between you and your colleagues is made smooth and easy with Medarbetarportalen’s wiki. You can work within the same document, handle attachments, view history and comment on content – the functionality are very similar to that of Google Docs’ functionality.

Every group/unit has its own wiki and the content is only visible to members of that group/unit.

The groupwiki can be used in a lot of different ways, for example:

 

Collaboration and smaller projects

A wiki can be very useful for smaller projects. The groups’ members can work together inside various project documents, create and comment on content and you can also follow the work via versioning.
 

Agendas and memos

It is very easy to create subpages within a wiki. Therefore a wiki is a good tool for use with memos and documentation of various kinds. The pages within the wiki is searchable, easy to update and are readily available to the groups’ members.
 

Work documents and manuals

It is very easy to create subpages within a wiki. Therefore a wiki is a good tool for use with memos and documentation of various kinds. The pages within the wiki is searchable, easy to update and are readily available to the groups’ members.
 

Resource library and link collections

You can use the group wiki to easily upload attachments and create a resource library. You can also create link collections or a wordlist.
 

Reports and applications

A group wiki can for convenience be used when several people need to collaborate using texts which are to be included within reports and applications.
 

Teaching plan

A teacher group can use a wiki to plan their teachings or when course material are written collaboratively. Members of the group can edit the material and link to various resources.

Wiki – help text

Collaboration between you and your colleagues is made smooth and easy with Medarbetarportalen’s wiki. You can work within the same document, handle attachments, view history and comment on content – the functionality are very similar to that of Google Docs’ functionality.

Every group/unit has its own wiki and the content is only visible to members of that group/unit.

Create a subpage

Every wiki page can contain an arbitrary amount of subpages. The pages can be found under the heading Subpages.

  1. Open the wiki page
  2. Click the link Add subpage
  3. Specify the page title
  4. Add text, images etc. to the content box
  5. Specify who has the rights to view the page (group members or the groups owner)
  6. Add tags to increase searchability
  7. Add links to related content, for example to blog posts, forum posts, other wiki pages and documents
  8. Click the button Publish
  9. You can now find the link to your new subpage under the heading Subpages

 

Create a stand-alone page

If you do not want the page to be found under the heading Subpages you have the option to create a wiki page via the heading All pages.

  1. Open the heading All pages
  2. Click the button Add to page
  3. Fill the page with information
  4. Click Publish

 

Link to page

You can add a link to a wiki page. This can be useful if you want to link to another wiki page directly within the text.

  1. Open a wiki page and choose Edit
  2. Click the Source icon
  3. Paste [[Name of the page]]
  4. Click Publish
  5. The name is now a link to the page

Add and format content

A wiki page can contain texts, images, links, tables, lists etc. You can easily format the content with the help of the wiki page built-in text editor.

You can also use a special wiki-syntax to format text, add links etc. Remember that you need to click the Source icon to add your own syntax – otherwise it will not be correctly shown. Help with the syntax is found to the right of the text editor.

  • Click Edit to work with the content of the page.
  • Click Publish to save your changes.

 

Format text

  1. Write and select the text
  2. Choose formatting by clicking any of the available icons, for example the B for bold type. You can also choose font size
  3. You can click Preview at the bottom of the page to see you changes
  4. Click Publish when you are content with your formatting

 

Add a link

  1. Select the text you want to convert to a link
  2. Click on the link-icon
  3. Fill the address (URL) to the webpage
  4. Click OK

 

Insert an image

  1. Place the marker where you want the image to be shown
  2. Click the image-icon
  3. Click the button named Browse server…
  4. Choose an image from your computer and upload it
  5. Click on the uploaded image
  6. Fill in the alternative text field
  7. Click OK

 

Create table

  1. Place the marker where you want the table to be shown
  2. Click the table-icon
  3. Specify rows and columns
  4. Click OK

 

Create list

  1. Write the lists various points and select them
  2. Click on the list-icon

 

Attachments

You can add an arbitrary number attachments to a wiki page.

  1. Click the link Attachments found at the heading Subpage or open the tab Attachment (visible in editing mode)
  2. Click the button Add attachment
  3. Choose a document from your computer
  4. Click Save

 

Related content

You have the possibility to add links to blog posts, forum posts, documents etc. that are shown on the wiki page under the Related content tab.

  1. Open a wiki page and choose Edit
  2. Click Choose and specify the type of content:
    • Blog post
    • Forum post
    • Article
    • Wiki page
    • Document
  3. You should now see a list with eligible items
  4. Click the button Choose found to the right of the content you want to insert
  5. Click Publish

 

Categorization of content

Every wiki page can be marked with the help of tags. Using tags makes it easier to find via the search function within Medarbetarportalen. You can always add or remove tags.

  1. Open a wiki page and choose Edit
  2. Write text in the box for tags
  3. Click the Add-button

Comments

You can comment on content found within a wiki page. Comments are shown at the bottom of the page.

Add comment

  1. Click on Add comments (if there are no comments you will have to click the link Become first)
  2. Write your comment in the box
  3. Click Save

TIP! You can subscribe to comments. You will receive and email whenever someone writes a comment.

Convert a wiki page to another format

A wiki page can be converted/exported to DOC, ODT, PDF, RTF, SWX and TXT.

  1. Open a wiki page and choose Edit
  2. Click Details
  3. Choose format by clicking the icon for the desired formt, for example PDF
  4. Choose where to save it to your computer

 

Privileges

There exist the possibility to change privileges for different wiki pages so that for example only the group owner may edit the current page.

  1. Open a wiki page and choose Edit
  2. Click Details
  3. Click Privileges found at Advanced options
  4. You can specify what the group members will be able to do on the wiki page
  5. Unbox Update for group members if you do not want them to be able to edit the wiki page

History

As soon as the content on a page is updated a new version will be created and the wiki pages tab History will display what has changed, show you differences between versions and gives you the option to restore to an earlier version.

  1. Open a wiki page and choose Edit
  2. Click the tab History
  3. All activity is displayed here
  4. Click the tab Versions if you want to compare different versions of the content or back to an earlier version

Notification when a change has occured

Updates to a wiki page is not shown on the front page of Medarbetarportalen but rather can be found under the tab History in the wiki.

TIP! If you want to be notified via email when a major change to the content has occurred you can choose to subscribe to the wiki page comments and inform the members to write a comment when they have done major changes.