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Application for incoming staff from outside of EU - ICM
Teacher and staff exchange to UU from outside EU
Erasmus+ is the European Union’s programme for education, training, youth and sport. Within Erasmus+ there is a part called Erasmus+ International Credit Mobility (ICM). This allows for teachers and staff to come to Uppsala University on an exchange.
The Division for Internationalisation at Uppsala University (UU) applies for new grants each year, so the list of Erasmus+ partner universities outside EU may change. The information is updated in August, December and March.
General information
- Teacher and staff exchanges to Uppsala University are usually 7 days and 2 travel days. Below you find a list of universities and the number of days.
- The grants are EUR 180 per day in Sweden (after 14 days the grant amount changes to 126 EUR/day) plus travel days. The grant will be paid to the grantee upon arrival to Uppsala University.
- You book and pay your ticket to Sweden. Upon arrival in Uppsala you will receive a travel grant, please see below. Please contact erasmus@uu.se if any questions arrise.
- All grantees will be insured by Kammarkollegiets GIF-försäkring during the mobility period.
- In the selection process we will prioritize applications with invitation letters from UU.
All visits have to take place by June 30, 2021, June 30, 2022 or June 30 2023. See exact deadlines in the list of available grants below.Please contact erasmus@uu.se if you have any questions.
Staff mobility for teaching (STA)
Teaching at a partner university, a so called Staff mobility for Teaching (STA), means that a teacher teaches at Uppsala University at least 8 hours/week. Activities that may count as teaching include all types of teaching of students where the teacher is physically present at the host university, e.g. seminars, lectures and tutoring. The goal for the teacher is to have a chance to develop professionally and personally, to strengthen contacts between the partner universities, and to spread knowledge to the host and home university.
Staff mobility for training (STT)
Employees at partners to Uppsala University may receive the grant to improve their skills and develop their work by going to Uppsala University to do ”job shadowing”, working next to colleagues that have similar work tasks. PhD students may also go on staff training, if the activity is connected to the PhD student´s possible future career or current work at the home university. The staff training should be full time.
International Staff week
During the week staff from our Erasmus+ ICM partners will have an opportunity to learn more about internationalisation, research, education and student engagement at Uppsala University. Please note that you are expected to participate in the full week. A sum covering lunches will be deducted from your grant. To apply for the staff week please indicate yes under “I would like to participate in the International Staff Week” in the application form.
Next International Staff Week will take place in May 2023.
How many grants are available
At the moment it is possible to come to Uppsala University on teacher and staff training from the following universities:
Albania: European University of Tirana
4 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2025)
Brazil: University of Sao Paolo – only to the Department of Physics
1 grant: 10 days + 2 travel days (all visits have to take place by June 30, 2023)
Cambodia: Royal University of Phnom Penh
3 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
Georgia: Ilia State University
3 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
4 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2025)
Kazakhstan: KIMEP University
2 grants: 5 days + 1 travel day (all visits have to take place by June 30, 2023)
Lebanon: American University of Beirut
5 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2025)
Moldova: Moldova State University
2 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
2 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2025)
South Africa: Central University of Technology (CUT)
8 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
Tunisia: University of Tunis
3 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
Tunisia: University of Tunis El Manar
3 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
Ukraine: Ivan Franko National University of Lviv (IFNUL)
5 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
4 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2025)
Ukraine: Taras Shevchenko National University of Kyiv (TSNUK)
5 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
12 grants: 7 days + 2 travel days (all visits have to take place by June 30, 2025)
Vietnam: Hanoi University of Science & Technology – only to the Department of Information Technology
1 grant: 7 days + 2 travel days (all visits have to take place by June 30, 2023)
Travel grant
- Albania: 360 EUR
- Brazil: 1500 EUR
- Cambodia: 1500 EUR
- Georgia: 360 EUR
- Kazakhstan: 820 EUR
- Lebanon: 530 EUR
- Moldova: 275 EUR
- South Africa: 1500 EUR
- Tunisia: 360 EUR
- Ukraine: 275 EUR
- Vietnam: 820 EUR
Application
- Contact the department at Uppsala University that you would like to come to during your exchange. Ask for a letter of invitation, which is to be submitted in the application. The Division for Internationalisation at Uppsala University may possibly assist in this matter.
- Apply for funding. Submit the application during one of the application periods: September 15 - October 15, January 1-31 and March 15 - April 15. Make sure to apply on time. Applications submitted after the start of the exchange will not be approved. You scan your Application form/mobility agreement (signed (by you), and submit it online via MoveOn. Link to application. Download application Form here. If you have problems to submit your application, please contact erasmus@uu.se.
- The application will be reviewed by the International Office at Uppsala University and decisions are sent to all applicants in due time after the application deadline. We will prioritize applications with invitation letters and existing collaborations.
- If your application is approved, you will have to sign/update your Staff Mobility Agreement/application form (together with the host and home university) and sign a Grant Agreement. Uppsala University will send necessary documents for visa applications and such. You will book your own flight ticket and your own accommodation in Uppsala.
After your stay att Uppsala University
- You complete the exchange at Uppsala University. Make sure to get the “Confirmation Form” signed while you are there. Download Confirmation Form here.
- Within one month of your return, send the "Confirmation Form" to erasmus@uu.se. Shortly after your return you will receive an automatic e-mail with a link to the survey; ”Erasmus Participant Report”, that you should submit.
COVID-19
Erasmus grant applications will not be approved as long as there’s a valid decision by the Vice-Chancellor hindering international staff mobility and/or the Swedish Ministry for Foreign Affairs, MFA, is advising against international travels due to the spread of the COVID-19 at the planned start date for the mobility. And if there is an advise against travel to a specific country/specific countries due to COVID-19 no Erasmus grants might not be approved to those countries. All grant approvals are therefore conditional.
Due to COVID-19 staff members applying for an Erasmus staff mobility grant are recommended to:
- To follow the development via government websites.
- To be flexible while planning the staff mobility, especially in regards to start date
- To notify the Division for Internationalisation of any potential changes: erasmus@uu.se
Search words: International Credit Mobility, Erasmus+ ICM, incoming staff mobility, staff exchange outside of EU, internationalisation.