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FAQs about the New Learning Management System project

Here are som questions and answers about Uppsala University's New Learning Management System project. This webpage is continuously updated. The most recent questions are shown first. If you have any comments or questions concerning the new learning management system, please email the project coordinators at info-elarande@uadm.uu.se
 

In the description of the project, it says that “The new system will replace the current centrally administered systems for teaching: Ping Pong, Gotland’s Moodle and parts of the Student Portal”. Does this mean that Ping Pong is excluded from the procurement?
It is the current installation of Ping Pong which is to be replaced. Uppsala University is carrying out an open procurement, which means that all suppliers of learning management platforms can submit tenders. Ping Pong AB is therefore welcome to respond to our invitation to tender. Ping Pong AB did not respond to our request for information and was therefore not one of the companies that gave a presentation for the user groups in the autumn.


Do I have to be Swedish speaking to be able to join a user group?
You must understand Swedish as Swedish will be the language spoken in the workshops. However, it is fine if you speak English if that's what you prefer. Apply to join via the forms on the user group webpage
If you would like to attribute with your opinions or experiences but don't speak Swedish, please send an email to
info-elarande@uadm.uu.se We will get back to you concerning the acitivities as soon as we know the size of the group.


What will the new learning management system be?
We will not know this until the procurement process is complete.

Can I be involved?
Yes. We would like to give users the opportunity to provide feedback to assist in the implementation of the new learning management system. At present, we are looking for teachers and administrators who would like to help evaluate candidates for the new system. Read more about employee usability tests. We would also like to have input from students. Read more about student usability tests

 

What should we at Campus Gotland do if we want to be part of a user group?
Register your interest in joining a user group just as you would normally do on the User Groups page. The activities will be carried out in Uppsala. Participants from Gotland who are invited to be part of a user group will be offered the following:

  • Introduction Meeting on 24 October via video conference
  • Supplier presentations – via video conference.
  • Workshops I and II – travel to Uppsala.
     

What is a learning management system?
Every university has a learning management system (LMS) for courses and programmes. The LMS can contain a range of more or less advanced teaching tools. In their courses the students can, for example, communicate with teachers and fellow students, retrieve course materials, submit assignments and tests etc. At present, the Student Portal at Uppsala University is the main system used.


What does the New Learning Management System at Uppsala University project involve?
The University is to procure a new learning management system (LMS) to replace, in the long term, the present centrally managed learning systems: Ping Pong, Moodle at Campus Gotland, and parts of the Student Portal. Parallel to the launch of the new LMS, an initiative to boost skills development in e-learning for the University’s teachers is under way. The project also includes drafting a proposal for the skills development initiative. This work will be carried out jointly with the disciplinary domains and faculties during autumn 2016.


Will the Student Portal be discontinued?
No, the Student Portal will continue to exist for another few years. Once a new LMS is in place, courses and teaching will be transferred to it. This process will take place successively, with support provided for the users. When teaching no longer takes place in the Student Portal, it will nonetheless remain for as long as it is needed to ensure good functionality for course and study administration.


When did work on procuring a new LMS begin?
The work has just started. The project group, with representatives from all the disciplinary domains, had its first meeting on 26 August. In mid-September, the steering group will meet, and only after this will the drafting of documents for the procurement begin. Student representatives are included in the steering group, and are currently being appointed to the project group. Information about the project is published on an ongoing basis on the project page in Medarbetarportalen (the Employee Portal).


Why does Uppsala University need a new learning management system when good systems for the teaching here already exist?
In 2013 a working group, e2014, was assigned to explore ways of further developing e-learning at the University. One of its conclusions was that the Student Portal is not considered capable of meeting students’ and teachers’ needs fast enough. A major LMS, one of those in widespread international use, was the primary recommendation. This would make it easier to guarantee the system’s development, stability and security. It would also simplify collaboration. Read more (in Swedish) about e2014 on Medarbetarportalen.
The LMS installations with central support currently in place at Uppsala University (Ping Pong and Moodle at Campus Gotland) are being phased out and replaced by systems with corresponding or better functionality.


The Student Portal works well, surely. So why not develop it further, instead of switching to a new system?
Uppsala University does not have the capacity and resources to develop the educational parts of the Student Portal into an LMS that is comparable to internationally established systems on the market, with an equally rapid rate of development.


What will the new system mean for the students?
The aim is, in the long term, to offer the University’s students a uniform digital teaching environment for both campus and distance courses. There will be a successive introduction of the new LMS, hand in hand with an initiative in skills development for the University’s teachers.


When is the new system to be introduced?
The introduction will start in the Autumn semester of 2017 and continue for a couple of years to ensure full support for all users.


What is it expected to cost?
Reform always entails extra costs over a period. Uppsala University needs more than one system to operate concurrently during a transitional period. At present, it is not possible to specify the exact cost in SEK.

 

If you have any questions,
please contact info-elarande@uadm.uu.se.