Remedying risks, action plan and monitoring the measures
Remedy the risks
When the risks in the physical, organisational and social work environment have been identified and the risks assessed, proposals of measures should be produced for each identified risk. The measures should aim in the first instance to eliminate the risk, or in the next instance to reduce the risk, and finally employees/students may need to carry protective equipment. The manager in charge is responsible for deciding which measures are to be taken in accordance with the written delegation and duties outlined in the work environment management.
If the measures cannot be implemented directly, they must be documented in an action plan which also states who is responsible for their implementation, the timetable for implementation and follow-up/monitoring.
Once the measures have been implemented, they are then to be followed up with the aim of ensuring that they have had sufficient impact. This follow-up and monitoring can be conducted in different ways depending on the identified work environment risks. Such follow-up and monitoring could, for example, be carried out through a new survey, the risk being discussed at a staff meeting or in another forum, the risk being discussed during performance and development conversations, the work environment group discussing the risk or by other means whereby the status of the work environment risk is outlined. If it turns out that the work environment risk still needs to be managed, other measures are to be decided upon and, if necessary, a new study is to be carried out in order to obtain new perspectives on the risk.
Identified risks, risk assessments, measures, the person responsible for measures, the timetable for implementing measures and follow-up/monitoring must all be documented. They should be documented, if possible, in the same template as that used when identifying risks and conducting a risk assessment. This means the following should be used as far as possible: risk assessment with action plan that forms part of the plan for systematic work environment management or the plan for systematic work environment and equal opportunities management if the department/equivalent conducts integrated work environment and equal opportunities management. If the identified risks and risk assessment have been documented in separate templates for risk assessment with action plan for work environment management, they should continue to be documented there until they can be included in the aforementioned plan for systematic work environment management or systematic work environment and equal opportunities management.
When conducting a risk assessment before making changes, any documentation should use the template for risk assessments when making changes until it can be included in the aforementioned plan for systematic work environment management or systematic work environment and equal opportunities management.