Uppsala University procures goods and services to big amounts each year. Purchases are made at the institutions/similar at the University. If the purchases are to be made in a good way, that is, to ensure that the University efficiently dispose its’ available resources, it requires competence and skills within the staff performing the purchases. In order to ensure such competence at the institutions/similar, the principle at the University decided, on the 2010-11-09 (UFV 2010/1853) that the institutions/similar shall designate a purchaser to perform the tasks the institutions/similar are facing when purchasing.
These tasks are:
To make call-offs from the states (coordinated) framework agreements. (Agreements that may be used by the University, and, when there is no existing framework agreement already procured by University.)
To procure through ‘direct awards’. (Applicable for goods and services that is rarely purchased and when the total value of the good or service is less than the threshold value for direct awards, accumulated for the entire University.*)
To facilitate the designation of a purchase coordinator, the unit for procurement and purchasing created a document for the institutions/similar to use. The document contains the information that the unit for procurement and purchasing requires for administration of the group of purchase coordinators. The document is to be filled in and signed by the head of institution/similar, and thereafter scanned and e-mailed to email@example.com. The unit for procurement and purchasing will register the purchase coordinator and add him/her to a group on Medarbetarportalen, created for purchase coordinators.
On the group-dashboard on Medarbetarportalen there will be continuous information for purchase coordinators and possibilities to communicate and discuss matters with other purchase coordinators and coworkers from the unit of procurement and purchasing. The group dashboard will be the primary location for information for purchase coordinators.