Public events and other arrangements
On University premises a large number of events are arranged each year; visits, conferences, lectures, concerts etc. They can be available to the public or for invited guests only.
It is important that information regarding approaching events will reach the Security Office in advance, to allow the Office to create a collected picture of current events at the entire University. The goal is to ensure that events can be realized safely and securely for delegates, university personnel and students, and without disturbances or damages.
A particular event need not be controversial, unless there is an event with the opposite viewpoint next door. In cases like this it is possible to discuss possible solutions beforehand to ensure that both events can be realized in a safe and secure way.
At events where invited guests have their own personal guard this will only protect them, noone else nor the premises. The risk picture of a high risk person can transfer to the University, thereby creating a threat. In this case some security raising measures might be necessary, such as a guard or patrolman.
The organiser must ensure a high level of security during the event, take steps to deal with any deviations from security requirements and discontinue the event if security cannot be guaranteed.
The event organiser is responsible for filling in the risk assessment (e-form) and sending it to the Security and Safety Division at least 10 working days before the event. The Security and Safety Division will use this to do a risk analysis and assess the need for security raising measures.
All costs concerning security raising measures will be billed to the event organiser.