External funding
- Commissioned activities – General regulations for commissioned activities, agreements on commissioned activities, contract education, cost estimates, full expense coverage, the department’s administration of contracts for commissioned activities, invoicing, VAT, periodisation.
- Grants – Grant estimates, joint costs, agreements with grant providers on expense coverage for externally financed research, departmental administration of agreements/contracts, requisition, transfers, periodisation, financial reports, project conclusion.
- Sponsorship – EA book chap 3.2.3, sponsorship policy, filing of sponsor income.
Commission or grant?
Commissioned activity (fee-funded activities) means that the department has committed to carrying out a research project on the behalf of an external party or a contract education initiative. The commissioning party’s demands will be compensated for as per a contract drafted in advance. Commissioned activities shall always be invoiced the commissioning party.
Commissioned activities are filed under “prestation 230 uppdragsforskning” (commissioned research), “120 uppdragsutbildning”(contract education), or “122 beställd utbildning” (other commissioned education).
Grant-funded activity means that the financier funds a project without making specific demands in return. However, it is common for the financier to demand reports, both financial reports and reports on research results.
Funding must always be requisitioned from the financier, except in those cases where regular transactions take place as per a contract.
Grant-funded research is filed under “prestation 220”, but grants may be used for other services/branches of the University as well.
It is important to distinguish between fee-funded and grant-funded activities. The rules on how agreements/contracts are to be drafted differ, as do the rules for reporting.