According to Högskoleförordning (1977:263) 8 kap 31§, posting has to be done at least three weeks before the public defense.
Posting is the process where a doctoral student publish a summary (abstract) of his/her thesis along with details about the public defence. Posting is a requirement for all public defences of theses. Electronic posting means that the details – the abstract and time and place for the public defence – are published on the University's website.
Electronic posting, which is the mandatory form of posting, takes place in two phases.
- Register all the details about your public defense in DIVA.
- Deliver 10 printed copies of your thesis to the caretakers office (Postal Services) in Carolina Rediviva, where you sign a posting receipt. Read more about this below.
Prerequisites for posting
A prerequisite for posting is that the doctoral student has registered all the necessary details in DiVA. This should be done at least three weeks before the date of posting. In addition the doctoral student's opponent must have the approval from the faculty concerned and have a time booked for the public defence. More information on how this is done can be found on the faculties' web pages.
In the case of compilation theses, authors must also provide the Thesis Production division with an electronic version of the comprehensive summary so that it can be published electronically.
When can the posting be made?
Postings can be made during the period 16 August–18 January and 19 January–14 June. Since postings must be made at least three weeks prior to the day of the public defence, anyone defending a thesis earlier than 5 September in the autumn semester must make the posting during the spring semester no later than 14 June. Note that the thesis must have faculty approval and a date fixed for the public defence before the posting can be made. More information on how this is done can be found on the faculties' web pages.
Where is the posting made?
Posting takes place in the caretakers office (Postal Services) at Carolina Rediviva. The entrance to the caretakers office is on the south side of the building facing Uppsala Castle.
Note: From 14 June the caretakers office will be found on the north side of the building.
The office is open for matters concerning theses between 08.30–12.00 and 13.00–15.00 on weekdays during the academic year, apart from holidays and "inbetween days". If you have any questions about posting please contact Postal Services directly (018-471 3928).
When the agreed number of copies have been delivered, a posting receipt will be written and should be signed by the doctoral student confirming the delivery of the theses and that the doctoral student has made the posting. The doctoral student receives a copy of the posting receipt. When this is done, the details of the thesis and the public defence will be published in the University's database for theses.
If you cannot make the posting yourself, you can send someone else with a power of proxy to make the posting for you and deliver the books. The power of proxy must be signed by the doctoral student and show the personal ID numbers of both the student and the proxy.
Traditional posting at Campus Engelska parken
A decision by the Vice Chancellor states that the only form of posting that is compulsory, is electronic posting. Traditional posting is now completely voluntary.
During the time that the University building is closed for renovation, the traditional posting can be done in the main entrance at Campus Engelska parken.
If you have special reasons you can request reduced availability (strict restrictions apply). The request, which must be endorsed by your supervisor and opponent, should be addressed to the Dean of Faculty and delivered to the Dean's office. Note that reduced availability applies to both posting and publishing.