Notification of sickness absence and return to work (RTW)
Here you will find information on the rules and how to report sickness absence.
Notification of sickness absence
A notification of sickness absence must be submitted to the Payroll Unit on the first day of illness.
You report sickness absence by:
When you have reported sickness absence, you will automatically receive an email containing information on how to proceed. At the same time, your head of department/equiv. and your administrator will receive an email notifying them that you are sick.
Notification of return to work (RTW)
Return to work (RTW) must be reported on the first day that you are back at work, regardless of the end date stated in your medical certificate.
You report returning to work through:
An automatic e-mail is again sent to the administrator at your department/equiv. and to your supervisor/head of department for their information.
Manual for notification of return to work
Sickness during approved vacation time
According to the Swedish Annual leave Act, you have the right to interrupt your vacation if you become ill. This must be reported on the first day of illness. Your vacation days are then automatically changed to days of sickness absence.
Sick leave after day 7 – you need a medical certificate
If you are absent for more than seven days, you are required to provide a medical certificate, which should be submitted to the local administrator at your department/equiv (VHR). The Payroll Unit will notify Försäkringskassan of your sickness absence on calendar day 15. You apply for sickness pay via Försäkringskassan's website.
Dates for agreements of salary revisions - Information to Försäkringskassan
Here are the dates for when the agreements were signed; this information is needed when you apply for sickness pay via Försäkringskassan.
Change the extent of an on-going sickness absence
Should you change the extent of an on-going sickness absence, you must email the Payroll Unit who will make the necessary changes. You cannot do this yourself in Primula web.
Sick pay, waiting period deduction and sick pay supplement
When you report sickness absence:
Days 1-14, sick pay is received from the university at the rate of 80 % of your monthly salary. From this sick pay, a waiting period deduction (karensavdrag in Swedish) of 3.68% of your monthly salary will be made. The amount of the deduction is the same, regardless of the duration or extent of the sickness absence.
From day 15, the employer notifies Försäkringskassan of your sickness absence. Försäkringskassan pays your sick pay up and until day 365. The university complements this with 10 % of your current daily pay as a sick pay supplement.
All examples are based on a monthly wage of 30 000 SEK.
A) An employee is 100 % absent owing to sickness during 5 days
5 working days’ deduction at 100 %: 6 900:-
Sick pay 80 % of the deducted pay above: 5 520:-
Waiting period deduction of the sick pay 3.68 % of the monthly pay: 1 104:-
Sum sick pay after the waiting period deductions: 4 416:-
B) An employee is absent owing to sickness half of Monday but is back on duty on Tuesday morning:
1 working day deduction at 50 %: 690:-
Sick pay 80 % of the deducted pay above: 552:-
Waiting period deduction (but only 552:- can be deducted from the sick pay): 1 104:-
Sum sick pay after the waiting period deduction: 0:-
C) An employee is sick 25 % of the Monday, gets well and returns to work Tuesday-Wednesday. S/he is subsequently ill again and is absent owing to sickness on Thursday and Friday at 100 %:
Sick pay period 1
1 working day deduction at 25 %: 345:-
Sick pay 80 % of the deducted pay above: 276:-
Waiting period deduction (but only 276:- can be deducted from the sick pay): 1 104:-
Sum sick pay period 1 after the waiting period deduction: 0:-
Sick pay period 2 (illness relapse within 5 calendar days)
2 working day deductions: 2 760:-
Sick pay 80 % of the deducted pay above: 2 208:-
Remaining waiting period deduction (on relapse) that could not be deducted the previous sick pay period: 828:-
Sum sick pay period 1 after the waiting period deduction 2: 1 380:-
Read more in Villkorsavtalet [the Agreement on General Salary and Benefits for employees in the private and state sectors] chapter 7.
Information from Arbetsgivarverket [Swedish Agency for Government Employers]
These are the rules if you are hourly employed
Sick pay if you are employed less than a month (employed by the hour)
The Sick-pay Act (1991:1047) (SjLL) includes employees with a permanent employment or with a fixed-term employment of a least a month. If the agreed-upon employment period is less than a month, the employee must have begun their employment and subsequently have been employed during 14 consecutive calendar days.
Notification of sickness absence
If you become ill during the agreed-upon work period, you must notify your place of work.
Apply for sick pay - fill in a form
To apply for sick pay, fill in the form Timersättning sjukdom once you are well. At the top of the form (where the field text is in red), fill in the total number of scheduled hours during the week when you became ill. Then state the dates and times of when you were ill and had been scheduled to work. The form should be A/C coded and attested by the head of department /equiv., who will submit it either scanned via e-mail or via the internal mail system to the Payroll Unit. The Payroll Unit will assess whether you are eligible for sick pay.
Handbook for administrators (notification of sickness absence)
Handbook for attesting managers (notification of sickness absence)
Handbook for administrators (notification of return to work)
Handbook for attesting managers (notification of return to work)