Mail, e-mail and telephones during holidays
Mail sent to the University is often considered a public document and should therefore not be left lying for a long period, whether it arrives digitally or in paper form. Mail addressed to an individual is generally regarded as mail to the University as a public authority.
Who will empty your incoming mailbox?
- If you will be away for some time, you must see to it that someone looks after the mail in your mailbox.
- To empower someone to open personally addressed mail, you must submit a consent form, Consent regarding opening personally addressed mail
- If the mail is marked ‘Private’ or ‘Personal’, no one is allowed to open it.
Out-of-office message for e-mail
- An out-of-office message will be automatically sent to anyone e-mailing you. In My user profile you can compose an out-of-office message.
- Log in with CAS.
- In the box for E-mail you will find the link “Out-of-office message”.
- Enter what dates you will be absent.
- Compose a message where you refer to functions or colleagues who will be working while you are away. Remember to write one in English as well.
- If you have an e-mail account that is not managed by the joint e-mail server, contact whoever is in charge of your e-mail server. You will find this person under Support and help for campuses and departments.
Re-directing phone calls
- You re-direct your calls by entering a so-called re-directing code on your phone. You will find the re-directing codes for Uppsala University here.
When you have re-directed your phone calls, those calling you will find out that you are away from work and when you will be back. This simplifies the work of the University switchboard, in that they can re-direct your phone calls correctly. Last but not least: your colleagues will not have to put up with your ringing phone when you are away.