Hourly remuneration for teaching and other hourly rem.
Here you can log in to Primula webb
Read the following before you begin
1. Select type of hourly remuneration to report. If work has been done for several departments /equiv. create a new form for each department.
2. Register information in all fields. Click on New line to report more dates and remunerations. NOTE: create a maximum of 20 lines per form.
3. Select Calculate and then Save to ensure that you can continue your reporting at your next login.
4. State which department/equiv. the case should be sent to. NOTE: It is very important that you send correctly to get your salary on time, ask your contact person if you are unsure.
5. Conclude by submitting the case/s at the end of each month, and on the 1st of the following month at the latest.
Example: Hours worked in January should be reported no later than February 1st for payment in February.
Detailed description
1. Select My page
Click on “My page” in the left-hand column.
2. Select heading
Click on the heading “Hourly wage reporting” (For now, the heading is Hourly wage (test pilot))
3. Select form
Select the form “Hourly remuneration” from the drop-down list.
If you have been a substitute for someone, select the form “SUB-Hourly wage”. Ask your HR administrator if you are uncertain as to what applies to you.
4. Select type of hourly remuneration
Select which type of remuneration to report in one of the grey fields in the form. As an hourly-waged employee, you report your basic worked hours for the correct date, i.e. either of the remunerations in “teaching hours” or “Hourly remuneration other”.
OT supplements
If you are entitled to extra remuneration in the form of overtime pay or “Evening teaching”, i.e. if you have worked “inconvenient working hours”, report the relevant dates, type of OT pay and number of hours in the field “General and OT supplements”.
Read more about OT supplements and other hourly wage remunerations on the link below.
Here is a specification of hourly-wage remuneration types
Click on the plus-sign in the right-hand corner to show the report fields for the relevant hourly wage remuneration type.
5. State the basic information for the case
State the date for the relevant day of work. Create your report in a chronological order.
State type of remuneration. Create a new line for each new date and remuneration type.
State number of hours. Note that hours are written in a decimal format:
15 minutes = 0,25
30 minutes = 0,5
45 minutes = 0,75
1 hour = 1,0
1 hour and 30 mins = 1,5
Etc.
According to the local collective agreement “Vissa löner” [Wages, special], a lecture á 45 mins should be reported as 1.0 h; 2 lectures á 45 mins should be registered as 2.0 h etc.
State the times which you have worked, using the format hh:mm-hh:mm e.g 08:00-09:30.
Provide brief information on the working period. Max positions in the field are 30.
If you have selected “Hourly remuneration other” you must also state the hourly wage that you and your manager have agreed on.
6. Select “Calculate” at the bottom of the form for each line registered.
This is important, since the form’s content is limited. If you receive the warning message “The case contains too many lines, and must be divided into two”, remove the last row you entered, and re-calculate the case to ensure that the number of lines is OK. Save the case. Then continue your report in a new case (see below under the heading “Create a new case”).
7. Select “New line” for each new date and type of remuneration
When you have calculated the case, you may create a new line. Select “New line” when reporting more remuneration types and dates. Reporting must be done by date; you may not report remuneration for several dates on the same line. Note that a maximum of 20 lines can be created in a case. If you want to remove a line, select “Remove line”.
Creating a new case
Create a new case by clicking on the green plus-sign icon.
8. Save
Select “Save” at the bottom of the case when you have completed your report. You may report your worked hours continuously during the month, but it is important to save the case after each occasion of reporting to ensure that your case is still open the next time you log in to Primula web.
To find your saved case, follow steps 1 and 2 in this manual. If you have several cases, select case in the drop-down list or flip between cases using the arrows.
9. State supervisor, contact person or contact information
Enter a contact information (name or E-mail) for a contact person/supervisor/administration group at the department/equivalent that you have worked for in "Contact information department/equiv.".
State "Academic degree" when reporting teaching hours.
10. Calculate
Select “Calculate” again to see the result of the contents of the lines that you have reported. Examine the date, number of hours and wage per hour after you have calculated to ensure correspondence with the expected result. A standard tax of 30 % is deducted. If you have notified the Payroll Unit of another tax percentage, the system takes this into account. Read more about taxes here
11. Create a form with the collected information
Select “Create” at the bottom of the case, then press the blue link to retrieve a form with the collected information on what has been registered. This form may be saved on your computer or printed.
12. Create a new case
If you have created a case that is now full, and you need to continue in a new case, select the plus-sign icon, then select the relevant form and continue in the case as above.
13. After the completion of your final working period for the month, select department/equiv.
When you have completed the report for the working period, submit your case/s to the department/equivalent that will carry the cost for the hourly remuneration. NOTE: It is very important that you send correctly to get your salary on time, ask your contact person if you are unsure.
Monthly salaried employee
If you have a monthly salary and want to register OT supplement/equiv., you do not have to select department/equiv., if the case is sent to the organisational unit where you are employed. In this case, create the case on your normal employment. When the case is complete, click “Submit”.
However, if you have done work for another department, select employment “99 Reimbursements/travel, other unit” when given the choice before starting the case. In that case, you must select recipient department, even though you are monthly salaried.
14. Following your final working period of the month, submit the case
When you have completed your hourly wage remuneration report for the month, select “Submit”. NOTE: It is very important that you send correctly to get your salary on time, ask your contact person if you are unsure. You should only submit the case when you have registered the working periods for the entire month; however, the report should be submitted no later than the 1st of the following month.
Select “OK” in the when you receive the message “Warning: Kontering saknas”. Coding is done in the next step, after you have submitted the case.